Tech Tuesday: Q-SYS RoomSuite Modular System

Standardizing AV across multiple buildings can be challenging, especially when meeting rooms have different equipment, control systems, and connectivity requirements. QSC's Q-SYS RoomSuite Modular System is designed to make these AV systems consistent.

Built for medium-to-large collaboration spaces, RoomSuite combines room processing, networking, video distribution, and control into one system. Its web-based configuration workflow replaces the need for traditional programming, giving AV integrators a repeatable approach to installing and commissioning meeting rooms.

What Makes It Different

Integrated Processing and Network Connectivity

At the centre of RoomSuite is the RMP-100 processor. It combines room processing, network connectivity, video distribution, AV bridging, and display control in one unit. The processor has multiple Ethernet ports that provide both power and network connectivity to connected devices. It also has two HDMI inputs and outputs that can support up to 4K60 in BYOM (Bring Your Own Meeting) mode and 1080p60 in Teams Rooms and Zoom Rooms modes.

RoomSuite supports a range of Q-SYS collaboration devices, including cameras, microphones, speakers, and touch screen controllers. It’s also designed to work with compatible third-party Dante ceiling array microphones from manufacturers like Audio Technica, Sennheiser, Shure, and Yamaha, giving integrators more flexibility when selecting equipment for different room layouts.

For larger installations, this combination of processing and connectivity can simplify equipment layouts and reduce the number of separate power supplies and network connections needed. It also gives ECs and AV integrators a defined set of infrastructure requirements when planning equipment locations, cabling, and power during construction.

Flexibility of the QIO-VEN4 Modular System Expander

Rather than running separate cables from the meeting room table back to the equipment rack, the QIO-VEN4 expansion module is meant to be installed near the table and adds four more PoE+ AV LAN ports, an HDMI input, and a USB-C input. Users can connect their laptops or other devices at a more convenient location to share content in the room. The main AV equipment can stay in a rack, while the QIO-VEN4 brings the connections closer to the people using it.

Web-Based Configuration and Commissioning

Custom AV systems usually need a programmer for every room. RoomSuite instead uses a web-based workflow that discovers devices, sets up video inputs and outputs, tunes the room audio, and positions the cameras.

Without traditional programming, installers can use the same configuration process across multiple rooms. This can reduce commissioning time and help maintain consistency between installations, especially for enterprise projects involving dozens of meeting spaces.

Centralized Management with Q-SYS Reflect

RoomSuite integrates with Q-SYS Reflect, a cloud-based platform for managing AV systems. IT teams can monitor RoomSuite alongside traditional Q-SYS Core installations from one interface, while Reflect Plus adds remote preset deployment, bulk firmware updates, and space usage reporting. It also integrates with platforms like ServiceNow and Microsoft Teams Rooms Pro Management, giving IT teams a more centralized approach AV maintenance.

Where It Performs Best

The RoomSuite Modular System is well suited for enterprise environments where the same kind of room shows up again and again. Places like:

• Multi-office corporations with identical medium and large meeting rooms in every regional office.

• Government departments that need consistent rooms across buildings, managed by one central IT team

• Universities and colleges with standardized seminar and project rooms across campuses

• Financial and professional services firms who’s branch boardrooms need to look and work the same everywhere

The Q-SYS system turns meeting rooms from one-off projects into a repeatable standard. For IT and facilities teams, that means one room design to support, one dashboard to watch, and one way to train staff. Having a defined system also makes it easier for AV integrators, consultants, general contractors, and electrical contractors to coordinate equipment locations, cable pathways, network requirements, and power during the design and construction phases.

Trusted AV Partners

QSC is one of the many manufacturers Evolution AV works closely with to bring reliable, well-designed AV solutions to projects across Canada. Partnerships like this give our team access to extensive product knowledge, technical expertise, and the support needed to find the right solutions for each space.

Whether standardizing meeting rooms across multiple locations or planning a new collaboration space, Evolution AV makes sure every system meets the needs of the people using it.

Connect with our team to discuss an upcoming AV project.

Written by

Erin Sweere

Marketing Coordinator, Evolution AV

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About the Author

Erin Sweere is the Marketing Coordinator at Evolution AV, a 100% Canadian-owned commercial audiovisual integrator that designs, builds and supports technology for workplaces and classrooms across Canada. She holds a Bachelor of Communication in Journalism and brings five years of communications experience to her writing on everything AV, turning what our designers and technicians do every day into clear, practical guidance for Canadian businesses.

• Commercial AV
• Meeting & Collaboration Spaces
• Classroom Technology
• Architecture & Design

FAQ

• What types of meeting rooms is RoomSuite designed for?

  RoomSuite is designed for medium-to-large collaboration spaces, including corporate boardrooms, government meeting rooms, university seminar rooms, and other spaces with similar AV requirements. It is particularly useful for organizations looking to standardize meeting room technology across multiple buildings.

• How does RoomSuite simplify AV installation?

  RoomSuite uses a web-based configuration workflow instead of traditional programming. Installers can discover connected devices, configure video inputs and outputs, tune room audio, and position cameras through the interface. This makes it easier to repeat configurations across multiple rooms and can reduce commissioning time on larger projects.

• What is the QIO-VEN4 expansion module used for?

  The QIO-VEN4 is a modular expansion device that adds connection points closer to the meeting table. It provides additional PoE+ AV LAN ports, an HDMI input, and a USB-C input, allowing users to connect laptops and other devices without running individual cables back to the equipment rack.

• Is Q-SYS RoomSuite compatible with third-party AV equipment?

  Yes. RoomSuite supports a range of Q-SYS collaboration devices, including cameras, microphones, speakers, and touch screen controllers. It also supports compatible third-party Dante ceiling array microphones from manufacturers such as Audio-Technica, Sennheiser, Shure, and Yamaha.

• Can IT teams monitor multiple RoomSuite systems remotely?

  Yes. RoomSuite integrates with Q-SYS Reflect, which allows IT teams to monitor RoomSuite systems alongside traditional Q-SYS Core installations. Reflect Plus adds remote management features such as preset deployment, bulk firmware updates, and space usage reporting.

• How does RoomSuite benefit organizations with multiple locations?

  RoomSuite provides a repeatable approach to meeting room design and deployment. Organizations can establish consistent equipment packages and configurations across multiple buildings, making it easier for IT and facilities teams to support the systems, manage updates, and train employees.